Privacy Policy

Last Updated: February 22, 2026

At ConfirmHire, accessible from confirmhire.com, one of our main priorities is the privacy of our visitors and users. This Privacy Policy document contains types of information that is collected and recorded by ConfirmHire and how we use it.

1. Information We Collect

A. Personal Identification Information

  • Name, email address, and phone number.
  • Candidates: Employment history, education, skills, and resume files (PDF/Doc).
  • Employees: Bank account details (Routing/Account numbers) for direct deposit, tax forms (W4 data), and vehicle information.

B. Operational Data

  • Signatures: Digital representations of your signature and the associated timestamps/IP addresses for verification.
  • Location Data: If you are a Driver using our tracking features, we may collect location data to verify deliveries or shift attendance.
  • Usage Data: Log files, browser type, and time spent on the platform.

2. How We Use Your Information

We use the information we collect in various ways, including to:

  • Provide, operate, and maintain our website.
  • Facilitate the hiring process between Employers and Candidates.
  • Process payroll calculations and generate payment records.
  • Verify the authenticity of digital contracts via IP stamping.
  • Send you emails regarding job updates, schedules, or security alerts.
  • Prevent fraud and ensure the security of the platform.

3. Data Sharing and Disclosure

We do not sell your personal data. We share data only in the following circumstances:

  • With Employers: If you apply for a job, the hiring company will have access to your profile, resume, and application data.
  • With Employees: Employers have access to their employees' contact and banking info for payroll purposes.
  • Service Providers: We may use third-party companies (e.g., email delivery services, map providers) to facilitate our Service.
  • Legal Requirements: We may disclose your data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

4. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. These measures include:

  • Hashing of passwords using bcrypt algorithms.
  • Encryption of sensitive banking data in transit and at rest.
  • Role-based access controls (RBAC) to limit data visibility.

While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable.

5. Your Data Rights

Depending on your location, you may have the right to:

  • Access the personal data we hold about you.
  • Request correction of inaccurate data.
  • Request deletion of your account (subject to data retention required for tax/legal employment records).

To exercise these rights, please contact us at privacy@confirmhire.com.

6. Children's Information

ConfirmHire is intended for use by adults for employment purposes. We do not knowingly collect Personal Identifiable Information from children under the age of 16. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately.